Why have a tented event?
Like most brides I wanted my wedding day to reflect what my future husband and I were about. I found early on
in the planning that the banquet facility I had chosen was not very receptive to what I was attempting to do.
Simple things like having a bottle of our chosen wine on each table required conditions and restrictions. We
wanted to decorate the room but due to timing restrictions we could do very little decorating. Virtually all
aspects of our wedding reception had restrictions placed on us by the banquet facility.
When everything was said and done our wedding reception went off smooth and I believe all of our guests had a
great time, but admittedly due to the restrictions placed on us by the banquet facility our reception ended up
fairly cookie cutter in nature. In fact the house party we hosted after the reception was the most unique part or
the day.
I believe the most desirable aspect of the private tented event is flexibility! You can make your wedding day
truly yours and not what a banquet manger is willing to approve or disapprove.
Timing is a big advantage with a tented event. Many banquet facilities turn over rooms and book multiple
weddings on a weekend. This can severely limit any custom decorating that you want to do. We usually setup
tents up 2 or 3 days before the event and pickup 2 or 3 days after. This gives your decorators and florists plenty of
time to decorate and remove decorations.
And of course their is the issue when your event can start and end. My wedding reception had to be completely
out of the banquet facility by a certain time (including our decorations). We ended up having to put on a party
after our reception. With a tented event you decide when you want your party to end. Again its your day, you
should decide how long it will last.
Tented events and banquet facilities have one important thing in common. A customer is renting out space to
house there event. The important difference is that a banquet facility is only available for a few hours and the tent
is available for several days.
Privacy has been an issue with some couples. We've had celebrity clients and non-traditional couples that wanted
there event truly private. It can be very difficult for a customer to monitor who is observing there party in a
banquet facility. Thats why many celebrity weddings are held at private residences as tented events.
We have some families that are looking to save money over using a banquet facility and in many cases this can
hold true. When you total up all the costs of a wedding reception the tented reception can be much more cost
effective. Just an open bar at a banquet facility can cost more than a complete party tent rental. If your
comparing cost, compare all costs to get accurate bottom line comparison.
Like most brides I wanted my wedding day to reflect what my future husband and I were about. I found early on
in the planning that the banquet facility I had chosen was not very receptive to what I was attempting to do.
Simple things like having a bottle of our chosen wine on each table required conditions and restrictions. We
wanted to decorate the room but due to timing restrictions we could do very little decorating. Virtually all
aspects of our wedding reception had restrictions placed on us by the banquet facility.
When everything was said and done our wedding reception went off smooth and I believe all of our guests had a
great time, but admittedly due to the restrictions placed on us by the banquet facility our reception ended up
fairly cookie cutter in nature. In fact the house party we hosted after the reception was the most unique part or
the day.
I believe the most desirable aspect of the private tented event is flexibility! You can make your wedding day
truly yours and not what a banquet manger is willing to approve or disapprove.
Timing is a big advantage with a tented event. Many banquet facilities turn over rooms and book multiple
weddings on a weekend. This can severely limit any custom decorating that you want to do. We usually setup
tents up 2 or 3 days before the event and pickup 2 or 3 days after. This gives your decorators and florists plenty of
time to decorate and remove decorations.
And of course their is the issue when your event can start and end. My wedding reception had to be completely
out of the banquet facility by a certain time (including our decorations). We ended up having to put on a party
after our reception. With a tented event you decide when you want your party to end. Again its your day, you
should decide how long it will last.
Tented events and banquet facilities have one important thing in common. A customer is renting out space to
house there event. The important difference is that a banquet facility is only available for a few hours and the tent
is available for several days.
Privacy has been an issue with some couples. We've had celebrity clients and non-traditional couples that wanted
there event truly private. It can be very difficult for a customer to monitor who is observing there party in a
banquet facility. Thats why many celebrity weddings are held at private residences as tented events.
We have some families that are looking to save money over using a banquet facility and in many cases this can
hold true. When you total up all the costs of a wedding reception the tented reception can be much more cost
effective. Just an open bar at a banquet facility can cost more than a complete party tent rental. If your
comparing cost, compare all costs to get accurate bottom line comparison.
What you should look for in a party rental company!
Our first tented party was in the mid 80's. A family 35th anniversary party we were hosting at our home. We chose
the party rental company our caterer recommended. This company seemed to know what they were doing and
told us what we would need.
The tent was to be setup the morning of the event (Saturday) and taken down on the following Monday. This
would give us time to decorate and a day to clean up. To our dismay the tent was late and we only minutes to
setup the tables and chairs (We thought the quote included the setup of chairs and tables)also we had rush
putting up our decorations.
Even though the tent was on the small side, the party still went well. The following day the rental company
showed up early to remove the tent, we had to rush to take down our decorations and we got back billed
because the table and chairs were not folded and
stacked . We refused to pay these charges because they showed up a day early. They eventually waived the
charges.
Between our own personal experiences and listening to our customers. We have learned much about how the
party rental industry operates. Below are some simple but important points you should consider when choosing
your party rental service provider.
Recommendations from a reliable sources are always the most desirable way to choose any service provider, but
there are some important issues to consider in weighing out the value of recommendations when it comes to party
rentals.
Our first tented party was in the mid 80's. A family 35th anniversary party we were hosting at our home. We chose
the party rental company our caterer recommended. This company seemed to know what they were doing and
told us what we would need.
The tent was to be setup the morning of the event (Saturday) and taken down on the following Monday. This
would give us time to decorate and a day to clean up. To our dismay the tent was late and we only minutes to
setup the tables and chairs (We thought the quote included the setup of chairs and tables)also we had rush
putting up our decorations.
Even though the tent was on the small side, the party still went well. The following day the rental company
showed up early to remove the tent, we had to rush to take down our decorations and we got back billed
because the table and chairs were not folded and
stacked . We refused to pay these charges because they showed up a day early. They eventually waived the
charges.
Between our own personal experiences and listening to our customers. We have learned much about how the
party rental industry operates. Below are some simple but important points you should consider when choosing
your party rental service provider.
Recommendations from a reliable sources are always the most desirable way to choose any service provider, but
there are some important issues to consider in weighing out the value of recommendations when it comes to party
rentals.
- If you get recommendations from a caterer make sure they don't have financial connections with the party
rental company they are recommending. This is common occurrence that goes on between caterers and
party rental companies. (We are proud to say we have no agreements with any caterers, party planners or
events companies. We recommend caterers based on quality and if a caterer recommends us it is solely
based on our quality)
- When considering recommendations from families and friends, be aware of what type of parties they've had.
Small simple parties are easy for most companies to do a reasonable job. Weddings and large parties are a
different matter.
- Stick to a party rental company and not a rent-all company. Most rent-all companies have party rentals as a
side line to machinery rentals. Even though party rentals seem very similar. Party rentals are very specialized.
And have little in common with equipment rentals.
- Choose a company thats willing to work with you. Good customer service is Important! Sadly, some companies
attempt to sell you on expensive add-ons that you don't need to boost the bottom line profits. If a customer
service representative is pushy or wants to dominate your vision of what you want for your party, its best to
look at another company (We work hard to accommodate your needs but we will not do anything thats
unsafe or not practical).
- Choose reliability over glitz. Some companies are marketing products (including tents) that cant hold up in
poor weather. This is New England and weather changes quick. You should feel confident that some wind
gusts or rain should not spoil your event.(We are proud to say after thousands of events we have never had
one canceled or postponed due to bad weather!)
- Don't be afraid to check references. References are important, but mean nothing unless you check them.
Also, take in consideration the source or the reference. Most institutional rentals have little in common with
the requirements of private parties. Again don't compare apples to oranges.
Tented Party Rental Costs
The first thing I learned about party planning is to put together some kind of budget. Or at least a total amount
that be can spent on a party. Every client I have ever met with had some idea what was a realistic total to
spend on their reception.
I take great pride in working with a client to help them cost effectively put together the party they envisioned.
When you talk to us about "your party" we try to get a feel for what your trying to do. Outdoor receptions can be
very casual to very formal. Over the years I found that each customer has their own unique personality. Our
success is measured on how well we can help a client put the right ingredients together to have the day they
dreamed of on a budget they can work with.
Some rental companies post per item rates. Theoretically, if a customer knew exactly what they needed and there
were no other costs associated with the rental you could figure the total rental amount by these posted rates. In
reality most parties are more complicated and have special provisions that can only be quoted on a case by case
basis. The rates charged for services can very widely from company to company leaving the per item rental rates
virtually useless in comparing one company to another.
We have found per item rate totals compared to rentals quoted with accurate and comprehensive information
very widely.
We spend the time working with a client to get the information needed to provide an accurate quote for the
total job so there are no surprise charges later. We give a variety of options on how to effectively get what you
want. Our quotes are itemized so you can modify the quote to fit your budget. Our goal is to work with you to get
what you need as cost effectively as possible.
From a cost per head perspective, a party rental with tent, tables and chairs with delivery and setup can be as
low as $5.00 per head and go all the way up over $25.00 per head. The equipment and service needed for a back
yard barbecue is very different than a full blown catered wedding reception.
If your comparing quotes from company to company be sure you compare all costs accurately. Some rental
companies have lower grade tents and equipment or quote using smaller tents and cramming more guests per
table. Also, important details such as delivery and setup provisions may be left out. If information like the access to
you property is left out of a quote and your site is limited you could get hit with a large last minute labor charge.
The old saying of comparing apples with apples and oranges with oranges definitely applies to party rentals.
The first thing I learned about party planning is to put together some kind of budget. Or at least a total amount
that be can spent on a party. Every client I have ever met with had some idea what was a realistic total to
spend on their reception.
I take great pride in working with a client to help them cost effectively put together the party they envisioned.
When you talk to us about "your party" we try to get a feel for what your trying to do. Outdoor receptions can be
very casual to very formal. Over the years I found that each customer has their own unique personality. Our
success is measured on how well we can help a client put the right ingredients together to have the day they
dreamed of on a budget they can work with.
Some rental companies post per item rates. Theoretically, if a customer knew exactly what they needed and there
were no other costs associated with the rental you could figure the total rental amount by these posted rates. In
reality most parties are more complicated and have special provisions that can only be quoted on a case by case
basis. The rates charged for services can very widely from company to company leaving the per item rental rates
virtually useless in comparing one company to another.
We have found per item rate totals compared to rentals quoted with accurate and comprehensive information
very widely.
We spend the time working with a client to get the information needed to provide an accurate quote for the
total job so there are no surprise charges later. We give a variety of options on how to effectively get what you
want. Our quotes are itemized so you can modify the quote to fit your budget. Our goal is to work with you to get
what you need as cost effectively as possible.
From a cost per head perspective, a party rental with tent, tables and chairs with delivery and setup can be as
low as $5.00 per head and go all the way up over $25.00 per head. The equipment and service needed for a back
yard barbecue is very different than a full blown catered wedding reception.
If your comparing quotes from company to company be sure you compare all costs accurately. Some rental
companies have lower grade tents and equipment or quote using smaller tents and cramming more guests per
table. Also, important details such as delivery and setup provisions may be left out. If information like the access to
you property is left out of a quote and your site is limited you could get hit with a large last minute labor charge.
The old saying of comparing apples with apples and oranges with oranges definitely applies to party rentals.
I hope the information on this page helps you out. I would rather have a Knowledgeable customer choose us to
help them with there special day rather than a customer thats ill informed and ends up disappointed. You can
find many more helpful tips, in our Quick Tips sections located throughout this web site.
If you have any helpful information that you would like to share or a party rental story, please use our customer
contact form. If you feel any information on this web site is inaccurate or you have recommendations on how to
make improvements please feel free to contact us.
help them with there special day rather than a customer thats ill informed and ends up disappointed. You can
find many more helpful tips, in our Quick Tips sections located throughout this web site.
If you have any helpful information that you would like to share or a party rental story, please use our customer
contact form. If you feel any information on this web site is inaccurate or you have recommendations on how to
make improvements please feel free to contact us.